Name
The name of the society shall be : Plough Angling Society
To maintain the highest standards, society waters, capable of being used for the practice of coarse fishing for the benefit of Plough Angling Society members.
Wolston Lane
Ryton on Dunsmore
Coventry
Warwickshire
England
CV8 3LG
Ryton on Dunsmore
Coventry
Warwickshire
England
CV8 3LG
Mobile: 07305972594
Ian Stringfellow
All fees and subscriptions are as ratified at the AGM.
Type of Member
Constitution
Concessionary / Young Adult Member
Committee Member
Being someone elected at the AGM. Following one year's appropriate attendance at scheduled meetings a committee member will be offered a complimentary society membership for the following year, therefore, if the offer is accepted, paying no fee.
Information correct at time of publication but subject to change. October 2017
River Fishing in Warwickshire
Plough Angling Society
Membership numbers to reflect the water available as decided at the AGM.
Membership is to run for one calendar year from the date of the AGM.
Membership is to run for one calendar year from the date of the AGM.
Membership Procedures
Prospective new members to be nominated by an eligible member via the completion and return of an application form available from the General Secretary
Membership Obligations
The society accepts no liability for any loss or damage to any member, guest or their property, however caused.
All new members, on joining the society must undertake to comply with its rules and regulations and attend a work party duty on request
Acceptance of this fact is to be a condition of membership and also of guest permit allocation.
To encourage and give practical assistance to those wishing to take up the sport of coarse angling.
Ordinary Member
Being someone aged eighteen years of age or over, paying the full membership fee.
Junior Member
Any person aged up to fifteen years of age, once attaining the age of sixteen years a junior members will be eligible to apply for a Concessionary / Young Adult Membership.
An eligible member may make any number of nominations for membership and such nominations will be accepted throughout the year.
The committee reserves the right to refuse any membership nomination.
Meetings
Annual General Meeting
To be held no later than the end of April each year on a date fixed by the committee.
To receive reports from the Chairperson, General Secretary, Treasurer and Match Secretaries.
To elect the general committee and officers.
To appoint three trustees authorised to act on the society's behalf.
To approve, or otherwise, submissions correctly put forward by the committee or eligible members and establish appropriate membership levels.
To approve, or otherwise, the financial statement (balance sheet) put forward by the treasurer.
To establish, rescind and or vary membership fees, subscriptions, honorariums, affiliations and donations including recommendations made by the treasurer.
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On receipt of a written request, seconded and signed by no less than 25 eligible members, the general secretary shall call an EGM.
The request must include full names, addresses and membership numbers and contain specific submissions.
No business other than that specified in the submission shall be discussed.
The EGM is to be held no less than fourteen days from the receipt of such a request, subject to a suitable venue being available.
Notice of the EGM to be posted in the Coventry Telegraph no less than seven days before the meeting.
Extraordinary General Meeting
General Procedures
Committee, AGM or EGM
Committee, AGM or EGM
Any meeting is required to form a quorum before it may proceed. A quorum shall consist of no less than two officers and four committee members.
In the absence of the chairperson a member of the committee shall be dully appointed by the officers present to preside for the duration of the meeting.
Should the voting be equal, the chairperson shall have a second or casting vote.
Submission Procedures AGM
Committee Proposals
Committee Proposals
Written or oral submissions can be proposed and seconded by committee members and or officers.
Submissions from Members
Written notice of submission to AGM or EGM is required.
The submission must include the full name, address and membership number of the proposer and seconder both of whom must be eligible members of the society.
Written notice of submission is required and the procedure for calling an EGM must have been strictly observed
Any such submissions are to be in the hands of the general secretary not less than fourteen days before the date of the AGM or EGM or they will be declared invalid and will not receive consideration.
An amendment from the floor, following the reading of an original submission, may be accepted by the AGM or EGM provided that the amendment has a proposer and a seconder both of whom are able to prove their eligibility to make such a representation to the satisfaction of the meeting.
Voting Procedures
Committee
Committee
Those eligible to vote at a committee meeting shall be eligible members as described in D of section Types of Member.
Submissions correctly put forward shall succeed on a simple majority.
AGM and EGM
Those eligible to vote at an AGM or EGM shall be eligible members as described in A, B, C, D, and E of Types of Member
Submissions correctly put forward shall succeed on a simple majority with the exception of those concerning the constitution, which shall need a 75% majority of those eligible members present to succeed.
Committees
General Committee
The committee to consist of a maximum of fifteen eligible society members elected at the AGM.
In order to be considered for election to the committee a candidate must have been an eligible member of the society for a minimum of three consecutive years.
From the committee the AGM shall choose a group of officers consisting of a chairperson, general secretary, treasurer and two joint match secretaries and a work party manager.
In order to be considered for election as an officer of the society a candidate must have served as a committee member for a minimum of two consecutive years.
All officers of the society are committee members in the first instance.
All committee members to retire each year and shall be eligible for re-election at the AGM.
Only retiring committee members will be considered for election in abstentia.
A committee attendance record shall be kept and reported to the AGM.
Non honorariums shall be paid to ordinary members, committee members or officers of the society.
A complementary membership book will be offered to the committee members, on completion of twelve months service, subject to attendance requirements at scheduled meetings having been met.
Only officers of the Plough angling society shall be allowed to negotiate with riparian owners, land agents or other outside agencies.
Sub-Committees
The officers may from time to time, establish any number of subcommittees in order to facilitate society business.
Duties Of The Committee
The committee shall be elected to manage the affairs and funds of the society and to further its aims and objectives.
Committee members shall assist the officers as directed.
Committee members must attend a minimum of 75% of all scheduled meetings or they shall not be eligible to stand for election to the committee for the following year nor will they be made the offer of a complementary membership book.
Any such body will report back to the general committee in the first instance and may include non-committee members who act only in an advisory capacity.
The committee shall determine the rules of the society, which shall be subject to ratification at the AGM.
The committee shall hear and determine all disputes with the society and their decision shall be final.
The committee, at its sole discretion, may discipline any member by way of fine, suspension or termination of their membership.
It shall have the power to enlist the help of additional society members and aware appropriate recognition.
The committee may, as an acknowledgment of outstanding service to the society, recommend to the AGM the appoint of honorary members.
Such members if endorsed are able to attend committee meetings but not allowed to vote except at an AGM or EGM.
Chairperson : Powers and Duties
The chairperson shall be the chief officer of the society and shall preside at all committee, AGM and EGM meetings; members may speak at his pleasure.
General Secretary : Powers and Duties
To call the AGM on a date set by the committee in accordance with the society's constitution.
To call any extraordinary general meeting or extra committee meeting as required.
To arrange committee meetings, being sufficient in number to ensure the smooth running of the society and communicate the completed schedule to the members of the committee.
To record minutes of all meetings including AGM and EGM and submit them for approval or otherwise at the next relevant meeting.
To organise and oversee the applications and induction of new members.
To keep a record of society members and ensure the integrity of such information with regard to prevailing legislation.
To prepare and arrange the issue of seasonal information sheets for the membership.
To provide the work party manager with an annual list of new members available for work party duties.
To periodically negotiate the relevant insurance cover to the best advantage of the society.
To communicate with members and other outside agencies on behalf of the society, as and when necessary.
Treasurer : Power & Duties
To collect all monies due to the society.
To deposit funds and keep accurate up to date financial accounts for all transactions.
To ensure that all payments made by cheque or building society debit are duly signed by nominated signatories or trustees.
To make all necessary payments and compile such reports as may be requested by the society.
To report directly to the committee on the financial affairs of the society.
To prepare annual financial accounts for the approval of the auditors.
To submit a financial statement (balance sheet) to the AGM.
To assess and recommend appropriate fee, subscription, honorarium, affiliation and donation levels to the AGM.
To communicate and negotiate with the land owners and agents, terms of leases.
Match Secretaries : Powers and Duty
To compile a match fixture-list and arrange appropriate venues at the direction of the committee.
To ensure that the number of days taken up by matches are proportional to the number of members wishing to take part whilst paying due regard to the interests of the remainder of the membership.
Powers Of The Committee
Officers
To organise and oversee the general meeting, subscription meetings.
To provide the chairperson with an agenda, relevant to each meeting.
To provide an adequate number of pegs for the match schedule to take place.
To preside at matches and record piscatorial and financial outcomes.
To provide regular match reports to the committee and a term report to the AGM.
To organise and oversee all aspects concerning the match trophies in order to facilitate their being awarded at the AGM.
The match secretaries have sole responsibility for deciding whether or not it is safe for the match to take place.
Match secretaries have the final decision whether or not a competitor is physically able to compete without posing a risk to themselves or others
Work Party Manager : Powers and Duties
To ensure the maximum number of pegs are made safe and accessible to the membership
To organise, oversee and undertake all maintenance work related to the society waters including work party schedules and duties throughout the season.
To keep pathways, access and parking points clear from obstructions.
To provide secure storage for items belonging to the society, associated with the positions and held in their possession.
Term
The Plough Angling Society constitution may only be revised at an annual general meeting or an extraordinary general meeting.
To appoint two auditors for the society's accounts.
Junior Member – no fee payable (with a fully paid up Adult Membership and must be accompanied at all times)
Member aged between sixteen and seventeen years of age only
Open to new members subject to recommendation, annual subscription and availability. Thereafter, by renewal of annual subscription.
Membership
To promote best practice treatment of fish, wildlife and the environment.
Aims and Objectives
To confirm, or otherwise, committee recommendations for president, vice-president and any other honorary members.
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